PRIVACY POLICY
1. INTRODUCTION
The purpose of the present Privacy Policy is to provide information on the collection, process and
security of the data transmitted to and collected by Green Pole Ltd (hereinafter called “Green Pole”
or the “Company”, “we”, “our”, “us”) within the scope of its services, as well as where any personal
data is supplied to us through the present website (hereinafter called the “Website”) as per our
legal obligations under the applicable data protection law. We are committed to taking all
reasonable steps in protecting any personal data we receive and collect from you, from misuse,
loss or unauthorised access.
The Company will be collecting personal information within the scope of its provision of services
as well as for purposes of human resources.
Visitor(s): The person/s who visit/s the Website in order to view any information with regards to
the Company through the Website.
Contact(s): The person/s who, through the Website, provides his/her/their personal data, in order
to be contacted by the Company.
The Company is the owner of this Website and is committed to protecting your - the Visitor’s -
privacy. We will be collecting personal information about you, as submitted by you, or in
accordance with this Privacy Policy.
2. INFORMATION COLLECTED
This Privacy Policy applies to the personal data collected by the Company from any person or
entity who contacts the Company through its Website.
As a Visitor, we collect the following information from you: Web page download information; Site
usage information.
As a Contact, we retain the right to collect the information collected from Visitors as well as the
confidential information provided by you to us and any additional information requested from you.
We are committed to protecting our Visitors' privacy and we will not collect any personal information
about you as a Visitor unless you provide your personal details voluntarily. The personal data you
provide to us when contacting us through the Website includes, inter alia, your first and last name,
your email address, phone number, your IP address, a unique identifier for your computer or other
access devices, company information and alike. We also maintain personal data as a result of your
website usage, that is information on the frequency which you access our website and how you
use the Website.
Pursuant to the applicable data protection laws, we have a legal duty to respect and protect any
personal information we collect from you and we will abide by such duty. Save as otherwise
provided in the Terms and Conditions of this Website, or unless obliged to comply with any law,
regulation or court order, we take all precautions necessary to prevent unauthorised access and
we do not pass on any of your details, as collected through the Website and any details collected
from you as a Visitor, to any third party.
All personal information communicated to the Company is kept within its own records in
accordance with the applicable laws and regulations.
3. HOW LONG WE KEEP YOUR PERSONAL DATA
We retain personal information for as long as we reasonably require it for legal or business
purposes.
In determining data retention periods, we take into consideration local applicable laws, contractual
obligations and the expectations and requirements of our Visitors and Contacts. When information
is no longer needed, we proceed with destruction procedures.
4. RIGHTS
Note that under data protection laws, in certain circumstances you have the below rights in relation
to your personal data:
Right to access your personal data: You may request from us to receive a copy of the personal
data we hold about you and check that we are lawfully processing it. The Company hereby reserves
its right to charge a relevant fee for providing such record of personal data to the person requesting
this, except where this is not allowed under local legislation.
Right to correction of the personal data in our records: You may request us to correct any
incomplete or inaccurate data we hold about you, though we may need to verify the accuracy of
the new data you provide to us.
Right to erasure of your personal data: You have the right to request that we erase or remove
your personal data in certain circumstances. This applies where there is no good reason for us
continuing to process it, or where you have successfully exercised your right to object to processing
(as per below), or where you believe we may have processed your information unlawfully or where
we are required to erase your personal data to comply with local law. Note, however, that we may
not always be able to comply with your request of erasure for specific legal reasons which will be
notified to you, if applicable, at the time of your request.
Right to object to the processing of your personal data: Where we are using your data because
we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right
to object.
Right to request restriction of processing of your personal data: You have the right to request
that we restrict and/or suspend our processing of your personal data in certain circumstances: (a)
if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you
prefer us to restrict our processing of it rather than erasing it; (c) where you need us to hold the
data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
(d) you have objected to our use of your data but we need to verify whether we have overriding
legitimate grounds to use it.
Right to request the transfer of your personal data to you or to a third party: Upon your
request we can provide you with your personal data or provide these to a third party you have
chosen.
Right to withdraw consent at any time: Where we have obtained your consent to process your
personal data, you may withdraw your consent at any time. Note that this will not affect the
lawfulness of any processing carried out before you withdraw your consent.
5. COOKIES:
Our Website uses cookies when you visit our Website.
Cookies are very small text files that are stored on your computer when you visit some websites.
Our Website uses cookies to help identify your computer, so as to tailor your user experience. You
can control and/or delete cookies at any time and as you wish directly from within your own internet
browser or mobile device and prevent any installation. You can disable any cookies already stored
on your computer, but these may stop our Website from functioning properly. Every Visitor and/or
Contact who enables the placing of cookies in the settings of his/her own web browser shall accept
the placing of cookies by the Website and the Privacy Policy. By accepting our Privacy Policy, you
are, accepting the data processing and collecting provisions set forth herein and you are giving
your consent to the processing of your personal data as set forth in this Privacy Policy.
6. MODIFICATIONS TO THIS PRIVACY POLICY:
The Company is entitled to modify the present Privacy Policy in its sole discretion. This Privacy
Policy may be amended from time to time and you may refer to our Website regularly to stay up to
date.
7. ACCEPTANCE OF THESE TERMS:
By using the Website, you consent to such processing; including the transfer of any Confidential
Information to the relevant authority of Vanuatu, if obliged and you warrant that all data and
information provided by you is accurate and up-to-date. By using this Website, you are also
agreeing to all such terms and conditions provided for in this Privacy Policy as well as other
information found in this Website. You, therefore, agree to waive all rights to holding the Company
liable for any claim arising out of, or in connection with the processing of your data, as mentioned
herein, unless such data has been fraudulently or negligently processed, as against the terms laid
down in this Privacy Policy. If you have any queries in relation to your Confidential Information held
by us, do not hesitate to contact us from the contact details provided on the Website.
8. HOW TO CONTACT US:
Should you have any queries in relation to this Privacy Policy, your personal data held by us, or
any other general questions in relation to the Company and its services, do not hesitate to contact
us through the contact details provided on this Website.
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This Privacy Policy was last updated on February 2021
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